Sample School Donation Letter

This school fundraising sample letter is a template for an event fundraiser. Your own donation request letter will be much more effective if you write it using your own phrasing, particularly if they are being sent to people you know.

Be sure to include some details in your fundraising letter about your personal reasons for supporting your cause and why you need their help. Remember, people respond to emotion, so put your heart into what you write.

You must not only ask for their help, you must explain what effect their donation will help achieve. For more specific letter writing tips, see more sample letters at the bottom of the page.

Sample School Fundraising Letter – School Event

Follow this example template:


Dear (personalize greeting with recipient name)

On (insert date of event) I will be taking up the challenge of (briefly write about the event you are participating in using the facts and figures your fundraising coordinator has provided).

The (insert name of your event) will raise vital funds for (name of your school, PTA, group, etc). (Insert name of your fundraiser) will provide (insert purpose of fundraiser – NOTE: It’s OK to expand this part to two or more sentences).

We have a large fundraising goal for (name of your school) (name of your event). The expected cost of the (insert fundraiser purpose) is $ (insert fundraiser goal). I have set myself a personal fundraising target of $ (insert your own sponsorship target). I would greatly appreciate your help in reaching this target because (insert benefit summary or fundraiser benefit statement).

I have started my fundraising off with a personal donation of $ (insert your own amount). Your donation will bring me closer to my goal and help (insert benefit statement about your fundraising event).

As part of our fundraising, we are also holding a (name of your event) on (date of your event). I will be inviting people from the local business community/families from the local area. If you could donate (an item for our auction, provide the food/drinks/decorations or print the tickets and posters for the event), I will (include an acknowledgement of your support on the program, etc).

Thank you for taking the time to read this letter. As one of my sponsors, I will personally let you know how we do. If you would like any more information on (name of your school/event), please visit (URL of your school website).



(insert your name)

Tear-off Reply Form: Fill-in your name, company, donation amount.
I, ________________ at ____________________ will help (insert your name here) reach his/her fundraising target of $ (your personal sponsorship target) for the (name of your school) (name of your event) by sponsoring him/her with a donation of:

$5  $10  $20 $50 $100 $250 Other Amount $_____

All checks should be made payable to (name of your school, PTA, etc).

Thank you!

Please reply to:
(Insert your contact details here)

More Fundraising Letter Writing Tips

How to Write Fundraising Letters That Motivate Donors – Motivating strangers to give their money away is one of the hardest jobs around. It’s difficult to do face to face. And it’s even harder to do by mail.

Successful Fundraising Letters Share Eight Qualities – If you want your next fundraising letter to be successful and effective, there are certain nuances you must master to achieve the right results.

Don’t Start Your Fundraising Letters As A Stranger – One of the things you should never do with your fundraising letters is address them to Dear Friend because it can cost you literally thousands of dollars in lost donations.

Write Fundraising Letters That Donors Can’t Resist – Master copywriter Alan Sharpe offers practical advice to non-profit groups for boosting the results of your appeal letters.

How To Write A Fundraising Letter – Advice and tips on what works and what doesn’t when writing donation request letters.

How To Write Fundraising Letters – Here are detailed instructions on how to write great fundraising letters from salutation to postscript, including a sample letter to get you started.

Fundraising Letter Sample Template – This sample fundraising letter template offers examples of a specific method of asking for money, including providing a quick psychological justification for a positive response.