Donor Newsletter Tips

Here are some good donor newsletter tips on how to get your message across to your donors by really touching their hearts.  Get your reader involved by creating vivid mental images of the need you are addressing so that they feel involved with your cause. Use subtle ways to keep it real by using real life examples of your charitable work in action.

Donor Newsletter Tips – Use the power of because

Describe how your group has put previous donations to good use by showing how the funds raised have made a difference. Pay attention to the power of “because” since its the most powerful psychological trigger word in the English language. Whenever you do the “ask” you have to provide the justification for it and that’s exactly what the “because” is for your donors. The most important tip of all is to master the use of “because” in your donor newsletter.

Basically, the difference between a good donor newsletter and a poor one always comes down to donors and dollars. A good donor newsletter retains donors and makes money while a poor one doesn’t.

12 Tips To Improve Your Donor Newsletter

1. Make your donor the hero of every story – Take the focus off your institution and put it where it belongs: on the person who pays your salary. Donors want to read about themselves, not your charity.

2. Make each issue a report card to your donor – Prove that you are using donor gifts wisely and as intended. Show how their donations are making a difference. Act as if you won’t get another dime of support unless your donor gives you an A Grade, an A for Accountability.

3. Don’t celebrate another anniversary – Donors don’t care that you’re celebrating your 20th anniversary, or that you did something special in 1968. They give to organizations that look ahead, not backwards.

4. Make your donors reach for the Kleenex – Stir the emotions of your supporters so that they identify even more closely with the people you help. Help them feel at a visceral level that they are touching lives with their support.

5. Give your donors the “because”  – Doctors Without Borders in Australia has a page in its newsletter entitled “Why We Do What We Do.” It doesn’t tell you what they do. It explains why they do it, what your mind thinks of as the “because.” Do likewise with your newsletter and you will retain more donors and raise more money.

6. Fine yourself $1,000 for every cliché photo you publish – No more ribbon-cutting ceremony with the over-size scissors, check-passing ceremony with the over-size check, ground-breaking ceremony with the people in suits putting shovels into the ground, or the grip-and-grin photo with the awkward-looking host handing over the plaque to the equally awkward-looking recipient. If the photo has been done to death, bury it.

7. Write about people, not programs – People give to people to help people. No more stories about your board retreat, awards your staff have won, or staff promotions. Make sure every story has a strong human-interest angle.

8. Put captions under all photos – No photo is worth a thousand words. Otherwise silent movies would still be silent. And People Magazine wouldn’t need a proofreader.

9. Write photo captions that tell the reader what she can’t see – If the photo is of a child riding a horse, don’t write, “Children in our program ride horses.” Instead, write, “Billy didn’t talk until he rode his first horse, Presidente. Now he speaks in full sentences, thanks to our therapeutic riding program, which is funded by our generous donors.”

10. Put your donor in your headline, subhead or opening paragraph – Example: “Thanksgiving Dinner at The Mission Beats All Records with 1,865 Homeless Served, Thanks to Our Donors.”

11. Show what you’ve done with their money – Make each newsletter article, column, news story, editorial and profile answer the only question your donors have: “What good have you done with my donation?”

12. Offer your donors many ways to donate – Include a tear-out coupon. Enclose a business reply envelope. Print your website address on every page. Supply a toll-free number for donations.

About the author
Alan Sharpe, CFRE, is a fundraising consultant, author, trainer and speaker. He serves as Senior Strategist at Harvey McKinnon Associates, the full-service fundraising agency specializing in direct mail and monthly giving for the nonprofit sector. Through his weekly newsletter, books, handbooks and workshops, Alan helps not-for-profit organizations worldwide to acquire more donors, raise more funds and build stronger relationships. Sign up for “Expert Fundraiser,” Alan’s free, weekly, email newsletter, at

You should also check out our other donor newsletter tips and articles about how to write better donation request letters.