This school fundraising sample letter is a template for an event fundraiser. Your own donation request letter will be much more effective if you write it using your own phrasing, particularly if they are being sent to people you know.
Be sure to include some details in your fundraising letter about your personal reasons for supporting your cause and why you need their help. Remember, people respond to emotion, so put your heart into what you write.
You must not only ask for their help, you must explain what effect their donation will help achieve. For more specific letter writing tips, see the Related Articles at the bottom of the page.
Fundraising Sample Letter – School Event
Follow this example template:
Dear (personalize greeting with recipient name)
On (insert date of event) I will be taking up the challenge of (briefly write about the event you are participating in using the facts and figures your fundraising coordinator has provided).
The (insert name of your event) will raise vital funds for (name of your school, PTA, group, etc). (Insert name of your fundraiser) will provide (insert purpose of fundraiser – NOTE: It’s OK to expand this part to two or more sentences).
We have a large fundraising goal for (name of your school) (name of your event). The expected cost of the (insert fundraiser purpose) is $ (insert fundraiser goal). I have set myself a personal fundraising target of $ (insert your own sponsorship target). I would greatly appreciate your help in reaching this target because (insert benefit summary or fundraiser benefit statement).
I have started my fundraising off with a personal donation of $ (insert your own amount). Your donation will bring me closer to my goal and help (insert benefit statement about your fundraising event).
As part of our fundraising, we are also holding a (name of your event) on (date of your event). I will be inviting people from the local business community/families from the local area. If you could donate (an item for our auction, provide the food/drinks/decorations or print the tickets and posters for the event), I will (include an acknowledgement of your support on the program, etc).
Thank you for taking the time to read this letter. As one of my sponsors, I will personally let you know how we do. If you would like any more information on (name of your school/event), please visit (URL of your school website).
(insert your name)
Tear-off Reply Form: Fill-in your name, company, donation amount.
I, ________________ at ____________________ will help (insert your name here) reach his/her fundraising target of $ (your personal sponsorship target) for the (name of your school) (name of your event) by sponsoring him/her with a donation of:
$5 $10 $20 $50 $100 $250 Other Amount $_____
All checks should be made payable to (name of your school, PTA, etc).
Please reply to:
(Insert your contact details here)
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